b'Booking ConditionsThe following booking conditions together with our Privacy Policy and any otherbookings, all monies paid to any authorised travel agent of ours for your holiday written information we brought to your attention before we confirmed yourwith us will be held on behalf of and for the benefit of the Trustees of the Air booking, form the basis of your contract with Great Rail Journeys Limited tradingTravel Trust subject to the travel agents obligation to pay such monies to us in as Great Rail Journeys, and Rail Discoveries HQ Building, Hudson Quarter, Toftaccordance with our trading terms unless we fail. In the unlikely event of our Green, York YO1 6JT (we, us or ourselves) Reg No 3208093. Please readfinancial failure, all monies then held by the travel agent or subsequently paid by them carefully as they set out our respective rights and obligations. By askingyou to the travel agent will be held by the agent on behalf of and for the benefit us to confirm your booking, we are entitled to assume that you have read theseof the Trustees of the Air Travel Trust without any obligation on the agent to pay booking conditions and agree to them. References to you and your means allsuch monies to us.persons named on the booking (including anyone who is added or substituted at a later date), or any of them as applicable. 3. Passports, Visas and Other Entry RequirementsPlease note that you are entirely responsible for ensuring that everyone in your References to holiday, booking, tour or arrangements means the holidayparty has the necessary correct and up-to-date personal documentation before arrangements which we agree to make, provide or perform (as applicable) asyou start the tour and that you all fulfil the passport, visa, health and any other part of our contract with you, unless otherwise stated. entry requirements applicable to your chosen tour. We do not accept any liability if you are refused entry onto any transport or into any country due to failure on Unless these booking conditions state otherwise, any reference to Europeanyour part to carry correct documentation or to meet those entry requirements. Union law and/or International Conventions in these booking conditions thatIf failure to have any necessary travel or other documents, or to meet entry is directly applicable or directly effective in the United Kingdom is a referencerequirements, results in fines, surcharges or other financial penalty, costs or to how it applies in England and Wales. This includes where the law has beenexpenses being imposed on us, you will be responsible for reimbursing us retained, amended, extended, re-enacted or given effect on or after 11pm onaccordingly. In addition, should you be unable to travel on the holiday as a result, 31st January 2020 (including the transition period). cancellation charges as shown in clause 8 of these booking conditions will apply.By making a booking, the first named person on the booking (party leader)For British Citizens, a standard 10-year British passport which must also be agrees on behalf of all persons detailed on the booking that: valid for at least 6 months beyond your intended return travel date is required for all holidays outside of the UK. In many cases, you will also need to have a. He/she has read these booking conditions and has the authority to and doesmultiple consecutive blank visa pages within your passport (the number varies agree to be bound by them; depending on the destination(s) visited). If your passport expires before this, it b. He/she consents to our use of information in accordance with our Privacymay still be acceptable, but you should contact your local Passport Office or the Policy; consulate or embassy of the country/countries you plan to visit/transit through, c. He/she is over 18 years of age and where placing an order for services withfor detailed advice. Customers applying for a first passport or renewing their age restrictions declares that he/she and all members of the party are of thepassport should allow at least six weeks to obtain one as you may be required appropriate age to purchase those services; to attend a personal interview with the Passport Office, however, in all cases, d. He/she accepts financial responsibility for payment of the booking on behalfplease apply as far ahead as possible so as to allow time for unexpected delays.of all persons named on the booking; and If you have a British passport issued outside of the UK or if you are not a e. He/she accepts responsibility for passing all documentation and informationBritish Citizen, it is your responsibility to check entry requirements with the in regards to the booking on to all persons named on the booking. relevant embassy or consulate of the country/countries that you plan to visit or transit through. For information concerning passports, visa and other 1. Making Your Booking entry requirements for any destination, we recommend contacting the UK You may book with us by telephone, online or via one of our authorised travelGovernment Foreign, Commonwealth & Development Office website www.gov.agents. Once we (or your authorised travel agent) have received all appropriateuk/foreign-travel-advice or speak with your authorised travel agent if you are payments, we will, subject to availability, confirm your holiday over theunsure about the visa requirements for your travel destination.telephone (where you or your travel agent make the booking by telephone) or by e-mailing or otherwise sending a booking confirmation letter/invoice toIt is your responsibility to ensure your party obtains all necessary visas the party leader. We reserve the right to return your deposit and decline tobefore departure including any additional visas or other documents required issue a confirmation at our absolute discretion. Where you book through onewhen travelling on any of our rail or cruise tours that visit other countries/of our authorised travel agents, the booking confirmation letter/invoice and allports independently. Also, some nations now have very strict documentation other communications will be sent to your agent and you should also contactrequirements for those travelling with children and notarized birth certificates us through the agent. Alternatively, you can book online via our website inand/or other documents may be required for children under 18. Visa which case your holiday booking will be acknowledged by e-mail and a bookingrequirements may change at short notice and we recommend that you check confirmation letter/invoice will follow. The acknowledgement of your booking isthe latest position in good time before your departure. Information on this not a confirmation of it and does not create a legally binding contract. A bindingsubject is available on or through the UK Government Foreign, Commonwealth contract between you and us only comes into existence once we have issued& Development Office website www.gov.uk/foreign-travel-advice or speak with you with a booking confirmation that will confirm the details of your bookingyour authorized travel agent if you are unsure about the visa requirements for and will be sent to you or your travel agent. All references in these bookingyour travel destination.conditions to the confirmation of your booking means the booking confirmation letter/invoice. A provisional booking can be made by phone but you mustPlease note: The impacts of Brexit may change your visa, ticket and health send the applicable payment within 7 days, or the provisional booking willrequirements. Third country nationals may require an airport transit visa automatically lapse. when passing through EU Member States. You should check any impacts of Brexit on your travel, in advance of your departure, to ensure that you fulfil the If your confirmed arrangements include a flight, we (or if you booked viarequirements post-Brexit, including any passport validity. The UK Government an authorised agent of ours, that agent) will also issue you with an ATOLpassport checker can be found here https://www.gov.uk/check-a-passport-Certificate. Upon receipt, of the booking confirmation, ATOL Certificate or anytravel-europe. other document, please check all of the details carefully. In particular, please check that the initials or forenames and surnames given match those on yourIt is your responsibility to ensure you are aware of all recommended passports as we make reservations using this information. If you believe thatvaccinations and health precautions in good time before departure. Information any details are incorrect, you must advise us immediately as changes cannot beis available from your GP surgery and from the National Travel Health Network made later and it may harm your rights if we are not notified of any inaccuraciesand Centre www.nathnac.org. and also on www.nhs.uk/Livewell/Travelhealth. in any document within ten days of our sending it out (five days for tickets). WeFor European holidays, existing European Health Insurance Cards (EHIC) will will do our best to rectify any mistake notified to us outside these time limitsremain valid until their expiry, after which time you should obtain a UK Global but you must meet any costs involved in doing so. The only exception to thisHealth Insurance Card (GHIC), prior to departure for access to health care in requirement to meet costs is where the mistake in question was made by us andmany European countries. Access to health care provisions may change and there is good reason why you did not tell us about it within these time limits. you are advised to check https://www.gov.uk/visit-europe-1-january-2021 and https://www.gov.uk/guidance/uk-residents-visiting-the-eueea-and-switzerland-2. Payment healthcare for updates affecting your travel. Neither the EHIC nor GHIC are valid You are required to send us the appropriate deposit per person (as detailed onsubstitutes for travel insurance. Some nations require proof of vaccinations for the relevant tour page) or full payment if booking within 60 days of departure all travellers. Vaccination and other health requirements/recommendations and all applicable insurance premiums (if our insurance is required) at theare subject to change at any time for any destination and we would advise that time of booking. In addition to the deposit applicable to the holiday, a furtheryou check with a doctor or clinic not less than six weeks prior to departure to additional deposit is required of a minimum of 20% of the additional costensure that you have met the necessary requirements and have the applicable for any booking variations including flight and hotel upgrades and holidayinformation.extensions. Please note, deposits and all additional deposits are not refundable except where expressly stated in these booking conditions. The balance of the4. Travel Insurancecost of your holiday must be paid no less than 60 days before departure. If aIt is a condition of booking that you take out sufficient and appropriate cheque payment is declined by your bank for any reason, an administrationtravel insurance cover. We recommend you do this at time of booking so charge of 30 will be made. If you return your payment counterfoil before thethat your deposit (less any applicable excess) is recoverable in the event of a date that payment is due, this authorises us to take payment early. If we docancellation covered by the policy. To purchase the insurance policy we offer not receive all payments in full and on time, we are entitled to assume that youplease contact us for details. If you take out your own cover please provide wish to cancel your booking. In this case, we will be entitled to keep all depositsus with details of the insurance company, the policy number and the 24-hour paid or due at that date. If we do not cancel straight away because you haveemergency telephone number prior to departure or when requested. It is your promised to make payment, you must pay the cancellation charges shown inresponsibility to ensure that the insurance cover you purchase is suitable and clause 8 depending on the date we reasonably treat your booking as cancelled.adequate for your particular needs. We do not check alternative insurance Except for flight inclusive bookings, all monies you pay to one of our authorisedpolicies. The duration of the holiday as shown on the booking confirmation or travel agents for your holiday with us will be held by the agent on your behalfas advertised in the brochure or on our website includes the day of departure until a contract between us comes into existence. After that point, your agentand day of return and is the period to be used for insurance purposes. Read our will hold the monies on our behalf until they are paid to us. For flight inclusivepolicy details carefully and take them with you on holiday.130 BOOKING CONDITIONS'